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A workflow automation agency for teams drowning in manual ops.

We are Zaps Studio. We design, build, and hand over custom workflow automations for ops-heavy businesses in the US, Canada, and UK. Fixed price. Two to four weeks. You keep the system.

Book a 30-min Audit

What a workflow automation agency actually delivers

A freelancer builds a Zap. A SaaS gives you a template. An automation agency builds the system: the workflow, the error handling, the monitoring, the documentation, the retry logic, the audit trail, and the handover so your team can maintain it after we walk away.

Every project is scoped from a 30-minute audit, priced up front, and delivered against a fixed date. If we quote you three weeks, you get it in three weeks. If we quote you $6,000, you pay $6,000 — the number doesn't move unless you change the scope.

We build on n8n by default because it's self-hostable, open source, and priced by execution volume you can predict. When Zapier or Make fits better we use them. See our n8n vs Zapier vs Make comparison. The tool serves the outcome, never the other way round.

The workflows we build most

  • Lead routing & qualificationEvery inbound lead scored, routed to the right person, and followed up automatically. No forms sitting in inboxes.
  • CRM revivalDormant contacts segmented, re-engaged, and pushed back into pipeline. Halal Options recovered 47 qualified opportunities from 2,000+ dormant contacts this way.
  • Cold outreach infrastructureSending domains, sequences, reply detection, CRM handoff. Beamide hit 52.9% open rate into ESA and CERN with this setup.
  • Internal ops & reportingOrder intake, inventory sync, PO tracking, owner dashboards. Adnoor replaced five spreadsheets with one workflow system in two weeks. Also see wholesale operations automation and ecommerce ops automation.
  • Client onboardingContract, kickoff, credentials, project brief, and internal setup all triggered from one signed proposal.
  • Data sync between toolsTwo-way syncs between CRM, billing, support, and product so your team stops copying fields between tabs.

What we charge

Prices are in USD and convert automatically to GBP for UK visitors. Every quote is fixed after the audit — no hourly billing, no scope creep. Full tier detail on our pricing page. For equity-aligned product work, see the ManagEaze partnership.

Workflow Rescue Sprint

One painful manual process replaced in 2 to 4 weeks. Lead routing, onboarding, CRM revival, quote follow-up, or similar.

Starting from ,000

Hover for details

Workflow Rescue Sprint

Starting from ,000

One painful manual process replaced in 2 to 4 weeks. Lead routing, onboarding, CRM revival, quote follow-up, or similar.

What's included

  • One end-to-end workflow
  • Documented and version-controlled
  • 30-day support after handover
  • Full credentials and ownership transferred

Best for: One painful bottleneck you want gone in 2 to 4 weeks.

Most teams start here

Revenue Operations System

4 to 6 connected workflows with shared data and reporting. Lead capture, follow-up, outbound, and ops in one system.

Starting from $3,000

Hover for details

Most teams start here

Revenue Operations System

Starting from $3,000

4 to 6 connected workflows with shared data and reporting. Lead capture, follow-up, outbound, and ops in one system.

What's included

  • 4 to 6 connected workflows
  • Shared database and reporting layer
  • Weekly demos through the build
  • 30-day support after handover

Best for: When 3+ manual processes need to behave like one system.

Automation Partner

Monthly retainer. We keep tuning, adding flows, and fixing what breaks after launch.

Custom package · from $500 / month

Hover for details

Automation Partner

Custom package · from $500 / month

Monthly retainer. We keep tuning, adding flows, and fixing what breaks after launch.

What's included

  • Priority bug fixes within 24 hours
  • New workflow additions each month
  • Quarterly performance reviews
  • Direct Slack or WhatsApp channel

Best for: Keeping the system sharp after the core build is live.

FAQ

What does a workflow automation agency actually do?

We map the manual work in your business — lead follow-up, quoting, onboarding, reporting, data entry — and replace it with software that runs the process for you. Unlike a SaaS product, the system is built around your stack and your process, and you own it after handover.

How is this different from hiring a Zapier or n8n freelancer?

A freelancer builds one workflow. An agency builds the system: the workflow plus the error handling, the monitoring, the documentation, the retry logic, and the handover so you can maintain it. Every project is scoped, fixed-priced, and delivered against a date.

What size businesses do you work with?

Best fit is $500K to $20M revenue, 5 to 100 people, ops-heavy. Big enough that manual work is costing real hours. Small enough that a bespoke build ships faster than negotiating with an enterprise vendor.

How long does a project take?

Single workflow: 2 to 4 weeks. Full multi-workflow system: 4 to 8 weeks. We commit to a delivery date in the scope, not a range.

Do you work with businesses outside the UK?

Yes. Roughly half our work is with teams in the US and Canada. Everything is delivered remotely and priced in USD by default (UK visitors see GBP).

How much does workflow automation cost?

Workflow automation costs vary by complexity and platform. Our Workflow Rescue Sprint starts at ,000 for a single process, while a full Revenue Operations System starts at $3,000. We provide fixed quotes after a 30-minute audit. Also see our workflow automation resources.

Ready to see the scope?

Book a 30-minute audit. We map exactly which workflows are costing you time and quote a fixed price to fix them. Whether you hire us or not, you leave with a plan. See case studies from teams like Beamide, ManagEaze, and Adnoor.

Book a 30-min Audit